Email has become the go-to method for exchanging information in modern business communication. Email sending is more convenient and faster than picking up the phone or having a face-to-face conversation. However, while it may seem like an easy and secure way to communicate, people are not always aware of the potential security risks they may be exposing themselves to.
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Is Your Email Secure?
Despite the advancements in email security and the use of dedicated tools by many organizations to improve safety, email is only partially secure. Hackers have become more sophisticated in their methods, and research shows that emailing the wrong person is expected. For instance, a study revealed that 40% of employees admitted to making this error, and 29% said their companies had lost customers or clients.
Hackers are also using increasingly advanced methods to hack into emails, including downloading the entire contents of a targeted person’s email. Besides, they utilize compromised email certifications to answer progressing strings, acting like a record client. This trend has seen a 100% increase in monthly attempts compared to the previous year.
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Are Instant Messaging Platforms More Secure?
Many workplaces now use instant messaging platforms alongside email. While these tools offer quick communication, hackers can exploit them. In a 2022 study, 51% of respondents admitted to frequently sending business-critical content on Microsoft Teams, while 45% said they had distributed confidential and sensitive information through the platform. An alarming 48% of those polled also admitted to accidentally sending Teams messages to the wrong recipients.
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Who Can See Your Messages?
Recollecting that organizations might screen representative discussions on email or texting stages is fundamental. Some company leaders even have oversight regarding communications. For example, Twitter CEO Elon Musk shared a screenshot of an employee’s Slack channel communications on Twitter, highlighting how easily anyone can publish evidence of emails or chat threads.
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Phishing Attacks and Email Scams
Phishing attacks and other email scams are also rampant problems. A recent report by SlashNext recorded over 250 million phishing attacks in 2022, representing a 61% increase from the previous year.
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How to Identify a Scammer
Most scam emails have telltale signs that can tip you off. Generic greetings, grammatical and spelling mistakes, and urgency to act are some signs. Phishing messages frequently guarantee free things or guarantee that beneficiaries have won prizes. It is crucial to be cautious and confirm the validity of an email through other channels.
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How to Secure Your Email from Hackers
To stop hackers from accessing your emails, you should take proactive measures. Here are some practical tips:
Use strong and unique passwords for all email accounts, and avoid using the same passwords for multiple accounts.
Learn how to encrypt email and files using built-in encryption technology or specialized services like Mailfence, Tutanota, and Proton Mail.
Keep all private content in encrypted files before sending. Many free online tools allow quick encryption of any file you upload.
An email is a partially secure communication that may expose users to many potential security risks. To ensure the security of your business email, you need to take proactive steps to protect it.
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What Is an Alternative to Email For an Office Communication?
Softros LAN messenger is a messaging application that provides a secure and efficient way to communicate within a local network. Unlike email, the chat application offers several benefits that make it a better alternative for workplace communication.
Firstly, LAN messenger is designed to work within a local network, meaning the messages are sent and received instantly without an internet connection. This makes it faster and more reliable than email, especially when dealing with large files or urgent messages.
Secondly, the Softros video chat app provides enhanced security features that protect your messages from unauthorized access. It uses robust encryption algorithms to ensure that third parties do not intercept or tamper with your messages. This is particularly important in a workplace where confidential information is often shared.
Thirdly, the Softros office messaging app is easy to use and allows group conversations, making it ideal for team collaboration. You can create group chats for different projects and invite team members to join, allowing for real-time video and voice calls and quick decision-making.
Finally, a network messenger is more cost-effective than email, especially for small and medium-sized businesses. There are no monthly subscription fees, and the application can be installed on multiple devices.
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Conclusion
In summary, Softros LAN messenger is a secure, reliable, and cost-effective alternative to email for workplace communication. Its features, such as instant messaging, enhanced security, video chats, voice calls, and cost-effectiveness, make it a better option for businesses prioritizing efficient communication and data security.